Orders Management and Office Administrator - 12849

Orders Management and Office Administrator
Job No:  12849
Location: Strydom Park, Randburg
Salary: R 15 000 Per Month

Role Description: for an Orders Management and Office Administrator position within a textiles factory environment in the Randburg area, to handle day to day office and front desk administration tasks. Utilising the Pastel accounting program with respect to execution of the order / invoice / dispatch process.

General Company Administration

Insurance Claims
  • Registration of claims.
  • Completion of necessary documentation and liaising with Roxsure brokers through to resolution of claims.
  • Management and update of asset register for new purchases added to the asset register.

Fleet Cards Management
  • Company Fleet cards monthly
  • Keeping track of the slips, update the sheet,
  • Creation of graphs,
  • Allocation and distribution of warnings as required
  • Follow up with outstanding slips and information
Orion Transport Monthly Assessment
  • Completion and submission of insurance claims
  • Stolen stock
  • Damaged stock
  • Analysis of transportation costs as required
Stock & Sales Analysis for orders placement.
  • Analysis of SOH vs Sales
  • Review for placement of replenishment orders.
  • Sales Analysis as required for both companies.
Communication to Independents for new Products
  • Drafting and sending our of new product e-mails to full list of independents.
  • When we have new products, I draft a decent email to send to the clients to see if we cant get some kind of sale from them and to keep them up to date with all our new products.
Listings for New Product Ranges
  • Listings files per client
  • Includes the dimensions, weights and descriptions.
  • Measuring of products as required.
Daily stock sheet
  • Creation and sending of the daily stock sheet to all online clients.
  • Includes both companies SOH Figures.
Office Administration for both companies
  • Including credit notes.
  • PODs queries.
  • Drivers trip sheets (receiving orders, dispatch, tracing, tracking and returns).
  • All paperwork.
Client Account Lead for Key Clients
  • Capturing all Dis-Chem orders.
  • Managing all Dis-Chem listing sheets.
  • Managing all barcode and product errors.
  • Tracking of new listings.
  • Liaising with National Pharmacy Reps as required.
  • New product listings.
  • Deactivation of old listings .
  • Resolution or barcode and product listing issues.
  • Management of promotions and special pricing exceptions.
  • Assisting with the management of the following pertaining to product and listings:
    • Images
    • Listing Details
    • Discontinued Items
    • Barcodes
    • Assortment codes
Warehouse Support:
  • Support to the warehouse as required for the day to day management of the warehouse and all support tasks.
  • In the absence of the Warehouse Manager and/or the Warehouse Administrator Assistance, provide on the floor support as required to manager orders, client queries as well as the dispatch process.
  • This is to be done as required based on the specific needs and priorities of the warehouse.