Inventory Stores Supervisor - 13068

Job No:  13068
Inventory Stores Supervisor
Location:  Alberton
Salary:  R 20 000 - R 25 000 Per Month

JOB PURPOSE

The Inventory store supervisor is accountable for the overall function of the Stores, which include; Inventory accuracy, material movement, monitor and maintain inventory levels, cycle counting, work order picking and staging, and overall production support


RESPONSIBILITIES:

Overall management of the store

  • Supervise the day to day operations of the Stores team

  • Liaise with the different departments and customers

  • Respond immediately to production material requests to minimize production downtime and support productivity metrics

  • Ensure stock is ordered on time and within planned intervals to avoid stock shortages

  • Prioritize work in each area to ensure work is completed as scheduled

  • Ensure all work orders are picked promptly and report any issues or shortages to the Procurement Manager immediately

  • Ensure Stores Clerks have packed stock away, adjusted the kardex cards and performed 5S duties

  • Manage the procedures for the physical receipt, issues, despatch processing, and storage of all raw material and buyouts entering and leaving the Stores department

  • Manage headcount to minimize costs and maximize productivity to ensure all departmental activities are performing at acceptable levels of throughput and accuracy

  • Be able to provide support to stores staff; system transactions, material movement, work order picking and staging, and production support

  • Prevent all personnel from entering Stores without the assistance of a Material Handler trained to work in that area

  • Prepare products for dispatch

  • Monitors daily transfers of all materials as they are transacted in the department to the different warehouses

  • Ensure all issues and receipts are scanned daily

  • Fully manage the scanning system.  All transactions in stores must be full automated

  • Monitor, check, approve, post –final sign of by stores manager

Inventory management          


  • Assist the Procurement manager with Inventory planning

  • Continually looks for ways to improve on existing methods, techniques,and practices to improve the transaction of inventory correctly

  • Ensure all receipt paperwork is checked for errors and audited to ensure accurate receipt of inventory

  • Conduct daily cycle counts

  • Report daily metrics on Inventory Accuracy, and track issues to identify improvement opportunities

  • Ensure Stores Clerks are performing system transactions for all inventory movement in all relevant areas with the plant

  • Supervise quarterly stock takes

  • Conduct warehouse transfers

  • WIP control

  • Reorganizes stock room to accommodate additional inventory

  • Suggests to store manager new products or supplies for regular inventory based on analysis of sales statistics

  • Manages, stores, and/or returns overstock

  • Processes the return of defective or expired items

  • Packs up items for return and affixes shipping labels

  • Ensures that stockroom is well organized and that all stored items are accounted for

  • Employs computerized inventory software to keep track of all store supplies

  • Reviews and analyzes sales reports and checks them against physical store inventory

  • Addresses and resolves discrepancies in inventory and sales reports

  • Implements improved security and storage procedures to reduce loss and theft

  • Assists in maintaining organization of stock on the sales floor

  • Provides customer assistance as necessary

  • Attends store meetings

  • Works with store’s general manager to devise ways to maintain inventory control & reduce theft

  • Communicate stock levels to the purchase manager weekly


House keeping

  • Maintain the cleanliness and housekeeping of the facility through audits and observations providing essential and constructive feedback to teammates

    • Uphold all Occupational Health & Safety standards applicable to the responsibilities above

    • Quality management practice in line with ISO9001

    • Follow all company rules and policies

Staff management

  • Assist Stores Procurement manager with quarterly performance evaluations with your staff to encourage good behavior and results and to advise and provide constructive input on improvement opportunities

  • Work with team members to maximize productivity and efficiency

General

The successful candidate must be able to work during weekends, public holidays, December Holidays and be on call when required

Provide a great level of attention to detail and focus on the given task


SKIILLS REQUIREMENTS:

  • Matric
  • Diploma or Degree in Inventory or Logistics Management
  • 3 to 5 years’ experience in a similar role
  • Computer literate
  • MS Office -Excel and Word
  • Syspro knowledge will be an advantage
  • Own transport
  • Willing to work overtime and shut down (December)