Inventory Stores Supervisor - 13068

Job No:  13068
Inventory Stores Supervisor
Location:  Alberton
Salary:  R 20 000 - R 25 000 Per Month


The Inventory store supervisor is accountable for the overall function of the Stores, which include; Inventory accuracy, material movement, monitor and maintain inventory levels, cycle counting, work order picking and staging, and overall production support


Overall management of the store

  • Supervise the day to day operations of the Stores team

  • Liaise with the different departments and customers

  • Respond immediately to production material requests to minimize production downtime and support productivity metrics

  • Ensure stock is ordered on time and within planned intervals to avoid stock shortages

  • Prioritize work in each area to ensure work is completed as scheduled

  • Ensure all work orders are picked promptly and report any issues or shortages to the Procurement Manager immediately

  • Ensure Stores Clerks have packed stock away, adjusted the kardex cards and performed 5S duties

  • Manage the procedures for the physical receipt, issues, despatch processing, and storage of all raw material and buyouts entering and leaving the Stores department

  • Manage headcount to minimize costs and maximize productivity to ensure all departmental activities are performing at acceptable levels of throughput and accuracy

  • Be able to provide support to stores staff; system transactions, material movement, work order picking and staging, and production support

  • Prevent all personnel from entering Stores without the assistance of a Material Handler trained to work in that area

  • Prepare products for dispatch

  • Monitors daily transfers of all materials as they are transacted in the department to the different warehouses

  • Ensure all issues and receipts are scanned daily

  • Fully manage the scanning system.  All transactions in stores must be full automated

  • Monitor, check, approve, post –final sign of by stores manager

Inventory management          

  • Assist the Procurement manager with Inventory planning

  • Continually looks for ways to improve on existing methods, techniques,and practices to improve the transaction of inventory correctly

  • Ensure all receipt paperwork is checked for errors and audited to ensure accurate receipt of inventory

  • Conduct daily cycle counts

  • Report daily metrics on Inventory Accuracy, and track issues to identify improvement opportunities

  • Ensure Stores Clerks are performing system transactions for all inventory movement in all relevant areas with the plant

  • Supervise quarterly stock takes

  • Conduct warehouse transfers

  • WIP control

  • Reorganizes stock room to accommodate additional inventory

  • Suggests to store manager new products or supplies for regular inventory based on analysis of sales statistics

  • Manages, stores, and/or returns overstock

  • Processes the return of defective or expired items

  • Packs up items for return and affixes shipping labels

  • Ensures that stockroom is well organized and that all stored items are accounted for

  • Employs computerized inventory software to keep track of all store supplies

  • Reviews and analyzes sales reports and checks them against physical store inventory

  • Addresses and resolves discrepancies in inventory and sales reports

  • Implements improved security and storage procedures to reduce loss and theft

  • Assists in maintaining organization of stock on the sales floor

  • Provides customer assistance as necessary

  • Attends store meetings

  • Works with store’s general manager to devise ways to maintain inventory control & reduce theft

  • Communicate stock levels to the purchase manager weekly

House keeping

  • Maintain the cleanliness and housekeeping of the facility through audits and observations providing essential and constructive feedback to teammates

    • Uphold all Occupational Health & Safety standards applicable to the responsibilities above

    • Quality management practice in line with ISO9001

    • Follow all company rules and policies

Staff management

  • Assist Stores Procurement manager with quarterly performance evaluations with your staff to encourage good behavior and results and to advise and provide constructive input on improvement opportunities

  • Work with team members to maximize productivity and efficiency


The successful candidate must be able to work during weekends, public holidays, December Holidays and be on call when required

Provide a great level of attention to detail and focus on the given task


  • Matric
  • Diploma or Degree in Inventory or Logistics Management
  • 3 to 5 years’ experience in a similar role
  • Computer literate
  • MS Office -Excel and Word
  • Syspro knowledge will be an advantage
  • Own transport
  • Willing to work overtime and shut down (December)